Zoom provides a way to hold and continue a meeting even if the host is unable to attend after scheduling the meeting. This article describes the host-absent meeting pattern. This is a way to allow participants to enter the room even before the host starts the meeting.

Not all host control features, such as meeting locks and cloud recordings, are available. See Join Before Host for detailed configuration instructions. Note: For meetings that also use a waiting room , consider the option of bypassing the waiting room so that users who are allowed to enter the room are not absent. A way to pre-specify who will run the meeting on your behalf instead of the host.

Both the host and the alternate host must be licensed users. Also , the users that can be specified are limited to users in the same tenant. Since the alternate host is treated the same as a normal host, you can start and manage a meeting with the waiting room enabled or a meeting that does not allow participation before the host without any restrictions.

This is a method of acquiring host authority by the participants themselves after attending the meeting. The shared user will be able to gain host privileges at all meetings on that host. We recommend that you change the host key when you are done using it.

A way to appoint a new host when the host leaves the meeting. Nominate one of the participants as the host. If you exit the application without any action, such as when the host closes the PC, the one who attends the meeting earliest is automatically assigned as the host. Related Posts: How to hold participant in zoom meeting Participant Hold Roles in a Zoom meeting for host, co-host,… Alternative host setting method because the host of… How to activate co-host and co-host participants in… how to hold a zoom meeting Can I hold a co-hosted meeting in Zoom?

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Schedule, Start and Recurring Meetings – Information Technology

This window has all of the essential invitation details you would need to send to your other attendees. After pasting the invitation text to an email, you can add email recipients and additional text or information to the email message. At this point, the Zoom app will launch the Mail app and automatically paste the invitation text into the email message. Its a convenient step for iPad users. The actions for iPhone users using the Zoom app to schedule the meeting requires a slightly different process.

To send an email to your attendees you will. Tap Send Email to launch the Mail app and transfer the invitation text or Send Message to send a text message with the invitation text. When the date and time of the meeting arrives, as the Host you are responsible for starting the meeting. You will also be responsible for admitting meeting attendees. If you plan to start the meeting on a computer, you launch the Zoom app just ahead of the meeting time, you will find the meeting on the Home page of the app.

If the desired meeting is not displayed on the apps Home screen or if you are starting the meeting on a tablet or smart phone, you will need to access the meeting list by:. After starting the meeting, you have a number of options and controls that are common for everyday meeting. If you are attending the Zoom meeting with a computer or tablet with a larger screen, you can choose the layout of the meeting screen.

The control for the layout selection is on the upper right hand corner of the screen. The Speaker View may be best if you are in a Zoom meeting like a training class or a presentation where there is a primary speaker for the group.

This is also good if the presenter is sharing a screen or document with the group. Other participants are displayed in the upper part of the screen with small thumbnail images. If someone else in the meeting speaks, their image will move to the center featured spot. The Gallery View is like a group of friends all displayed on the screen at the same time.

Up to 49 people can display on a big screen. Someone who is speaking will have a yellow border around their image. The Gallery View is great for informal meetings where you want to see more faces. These controls manage things like audio, video chat and more. If you meeting has a primary speaker, the presenter may put everyone on mute.

Or optionally ask everyone to mute. This reduces background noise and feedback for the meeting. With the camera off, your video is replace with your profile photograph or a blank box with your name. You can chat with all participants or a note to a single person. The host can end the meeting for all attendees. Use the following four questions to determine if you understand the skills taught in this lesson.

Zoom — Getting Started on Windows and Mac. Zoom — Join a Test Meeting. You can type a question or comment about this recipe below. This information is only seen my club members. It is a safe place to ask your questions.

You must be logged in to post a comment. How to Schedule and Host a Zoom Meeting. This recipe will explore the steps for scheduling and hosting a Zoom meeting. Recipe List of Ingredients Use the links below to quickly access specific topic or information about this recipe. Do I need this Recipe? Learning Tips for Recipes. Sign Up for a Zoom Account. A Zoom account is not required if you simply want to attend Zoom meetings as a participant. In this process you will: Verify your Age — Select your birth date using the pulldown fields.

Supply your Email address. This will be your login. At this point, Zoom will send you a verification email that you will use to complete the next step. Activate your Account from a verification email.

Simply click on the Activate Account button in the email. Supply your Name and create a password. Create with the criteria displayed. For examples at least 8 characters, with 1 letter, 1 number and both upper and lower case characters.

Tap Continue. Start a Test Meeting. A test meeting will allow you to test your connection and setup. Log in to your Zoom App Now when you launch you Zoom app, you will use your login and password to log into the app. Hosting a Zoom Meeting. Hosting a Zoom Meeting You are the organizer of a family video meeting and you would like to setup the associated Zoom meeting.

Schedule the meeting. Send the Zoom meeting invitation to all of the participants using text or email. Start the meeting at the designated time and admit participants. This would provide a telephone number 9 Calendar — Zoom will place this scheduled event on your Google or Outlook calendar.

Note the following items: Meeting Topic, date and time. Join Zoom Meeting link for the easiest way to join a meeting for your attendees. Meeting ID and Password for someone joining the meeting directly from the Zoom app.

Copy to Clipboard button. Click on this button to put this invitation details into the clipboard. Following this action, you can open a new email message and paste text into the body of a new email by pressing CTRL-V Windows or Command-V Mac After pasting the invitation text to an email, you can add email recipients and additional text or information to the email message.

Tap Meetings in the Zoom app Tap on the meeting in the meeting list Tap on Add invitees at the bottom of the meeting details. This step is simple and is accomplished by finding the meeting details and clicking Start.

On a Computer If you plan to start the meeting on a computer, you launch the Zoom app just ahead of the meeting time, you will find the meeting on the Home page of the app.

Simply click on Start to start the Zoom meeting. The Meeting List If the desired meeting is not displayed on the apps Home screen or if you are starting the meeting on a tablet or smart phone, you will need to access the meeting list by: Tapping the Meetings icon to access the meeting list.

Select the desired meeting from the meeting list. Tapping the Start button associated with the selected meeting. In your Zoom Meeting. Speaker View or Gallery View If you are attending the Zoom meeting with a computer or tablet with a larger screen, you can choose the layout of the meeting screen.

On a computer or laptop the Attendee Control are found on a bar at the bottom of the screen. On a smartphone or table, the controls will be placed on the upper part of the screen.

Click the blue Join button to launch Zoom. When prompted by your browser, click Open Zoom Meetings. Zoom Tips Know where you camera is and look directly at the camera when speaking and frequently when listening. With that in mind, let’s talk how can you host a meeting.

As mentioned, you can decide for when you want to host the meeting. You can start a meeting immediately, or schedule one for later on. In both cases, you have to sign in with your Zoom account first. You also have to have the Zoom app installed. If you want to host a zoom meeting immediately, follow this guide:. Or, you can click on one of the email service buttons and you will get a preformatted invitation. The host has control over the options for the scheduled meeting. Zoom offers you three methods to schedule a meeting.

Those are from the Zoom desktop client or mobile application, from the Zoom Web Portal, or to schedule using Executive assistant. This guide helps you schedule a meeting from the Zoom desktop client. Zoom is one of the more popular software options for scheduling meetings and webinar. And while there are many benefits and pros, Zoom comes with his own set of Cons as well. For starters, Zoom is quite expensive. And it requires a steep learning curve.

First time users have hard time grasping the concept. Non-techie customers need more learning and training. But there is always an alternative. For Zoom, that would be ClickMeeting. A browser-based software that allows to schedule and run webinars, as well as follow-up with the attendees afterward.

You can use the video-conferencing software for product demos, online courses, business meetings, webinars, and training sessions. Tools in ClickMeeting are divided into three categories. Those are prepare and invite webinars, run and interact webinars, and analyze and share webinars.

– How to start a scheduled zoom meeting as a host

 
This is a good setting for private meetings with a small group of participants. In this process you will: Verify your Age — Select your birth date using the pulldown fields.

How to Schedule and Host a Zoom Meeting | Senior Tech Club.How to Schedule and Host a Zoom Meeting | Senior Tech Club

 
 
On a computer or laptop the Attendee Control are found on a bar at the bottom of the screen. Step Enter a meeting title, in the Topic field. If not selected, a random unique meeting ID will be generated. After you’ve created your meeting you’ll want to notify the participants. Sign Up for a Zoom Account.