In the Chat window click on the “three-dot menu.” Then select “No One” under the “Participants Can Chat With:” to disable the meeting chat feature. Chat menu No. At the bottom of the in-meeting Zoom group chat window, click More. Under “Participant Can Chat With:”, select Host only (or No one, if you don’. 1. On the Zoom Control Bar, click Chat. · 2. In the Chat panel click the three dots button. · 3. In the pop-up window click No One to prevent participants from.
 
 

Disable or Restrict Chat.

 
You can change details under the ” Profile ” tab such as your name, picture, default meeting ID, password and time zone.

How do i schedule a zoom meeting without time limit – none:

The free option also includes private and group chats. Participants can join via their PC or a telephone line, and both desktops and apps can be shared. Zoom’s Pro, Business, and Enterprise packages come with additional features, including an increase in meeting duration limits, cloud recording and storage, Skype for Business interoperability, single sign-on options, transcript recordings, and company branding.

It is possible to join a meeting just from your browser, but in the interests of longevity and avoiding browser limitations, we recommend you download the application. Also: Remote working jobs: 5 problems we need to solve in To start using Zoom, make your choice browser or a direct download and then sign up. You will be prompted to type in your email or sign in through either Google or Facebook.

Businesses can also provide you with a single sign-on key SSO to attend meetings, although you will also need to know the company’s. Alternatively, you can look up the domain by performing a search based on your company email address.

At the next sign up prompt, Zoom will ask for permission to send resources including product videos and how-to guides your way. Either click “confirm” or “Set Preferences;” the latter option being to receive emails once a week, once a month, or never.

Make your selection. By now, a confirmation email should have landed in your inbox. Open the message, click “Activate Account” or paste the included confirmation link into your browser, and then at the next prompt, you will need to complete account creation with your name and a strong password. If you wish, on the next screen, you can invite your colleagues to also create an account.

If not, click “Skip this step. Now you can choose to create a test meeting if you like, as well as add Zoom as an extension. If you will be using Zoom for the foreseeable future for work purposes, you may want to select and install appropriate add-ons now.

You can choose to launch a test meeting, which contains the meeting’s URL and the option to invite others. We will go through the core features of the meeting system in a moment, but for now, let’s head over to the web portal, zoom. On the Zoom website , head to ” Your Account ” in the top-right to manage your profile.

You can change details under the ” Profile ” tab such as your name, picture, default meeting ID, password and time zone. Next, head to ” Settings. Also: The modern workplace: Will remote tech workers tolerate being monitored?

In the interests of security and to prevent scammers from hijacking a meeting , you should make sure you use strong passwords. Passwords were not always enabled by default, but after Zoom apologized for “falling short of the community’s — and our own — privacy and security expectations,” a rush of security changes were made, including the enabling, by default, of passcodes for scheduled, instant, and personal meetings.

The security tab is now extensive and includes options to allow or restrict public and private chats when you host a meeting; you can give permission for files to be transferred, select who can screen share, enable end-to-end encryption but you will need to verify your phone number first to select this option , and you can even impose blocks on users coming from specific countries or regions.

The Zoom desktop app has a similar layout, with “preferences” accessible from the top-right corner. The options you can access here are related to your PC, such as whether or not you want to use dual monitors or automatically enter a full-screen mode when a meeting starts. You can also test your microphone and speaker setup, choose a color theme, select a default location for recordings, and tweak accessibility controls, among other functions. With your basic preferences in place, let’s go to the ” Meetings ” tab in your profile.

The first screen you will see reveals any scheduled meetings in your diary. Click “schedule a new meeting” and a new screen will appear, in which you can name your meeting, add a description if you want, and choose the date and timezone. If this is to be a continual meet up with colleagues, there is a handy ” recurring meeting ” checkbox under the timezone tab.

If you select it, you can then choose how often the meeting needs to be repeated — whether daily, weekly, or monthly, and how many times during a day you want the meeting to repeat. The short answer is: you must do so manually. There are two ways to do this: through calendar invites, or via your own email account. If you wish to invite others through a calendar, links to Google Calendar, Outlook Calendar, and Yahoo Calendar are displayed once your meeting has been saved.

Alternatively, next to the “join URL” link on this screen, there is an option to “copy this invitation. See: Want to be a developer? These are the coding skills that can get you hired. Clicking on this page element brings up a screen with all of the important information required for the meeting, including the URL, of which the meeting ID is already embedded. Copy this to your clipboard, open your email client, paste the details into a new message, and invite away. So, in short, all participants need is the meeting URL , date and time , and a passcode.

If you want to try out features before bringing other people in, create a test meeting at this stage and select “Start this meeting. The first prompt, in either case, will ask you to join with computer audio if you are on PC, and will also give you the option to test your speaker and microphone. At the top right of the meeting window, you can choose to go full screen.

We are now going to go over the basic settings you need to know about in meetings for management purposes. If you are using an external microphone, speaker, or camera, open up the arrow tabs next to these options to choose which equipment you want to use external or inbuilt. Moving on, the ” Manage Participants ” tab is particularly important.

Under this tab, you can find ” invite ,” which is useful if you’ve forgotten to bring someone into a session. Clicking this option will bring up a box with everyone connected to the meeting. In the interests of privacy, however, hosts and other participants cannot control individual camera feeds.

A handy feature to note here under ” Security ” is ” lock ,” which stops anyone else from joining an active session. Different views : You can pick one of four view options — but this only impacts how you view a meeting, and not others. By default, Active Speaker is the default video layout — in which the person talking is ramped up to a larger screen — but there is also a gallery layout that brings in every participant on one screen through a grid, an ” immersive ” view that puts participants in the same ‘room’ through a virtual background, and a floating thumbnail option.

To do this:. You can configure your meeting room so that every participant’s audio feed is disabled when first joining. However, unless you have manually disabled the user’s audio feed see Mute the participant , these participants can enable their audio feed once they’ve joined.

When the waiting room is enabled, participants can’t join the meeting until you admit them. At Indiana University, waiting rooms are enabled by default. However, IU participants can bypass the waiting room and automatically join the meeting by default. If you’d like, you can allow certain types of participants to skip the waiting room and automatically join your meeting:.

To secure settings for a meeting that you’ve started, or if you need to handle a disruption if someone has interrupted the session, for example , you have several options. For more, see Zoom: Managing disruptions during meetings Video tutorial. If you’re using a Windows, macOS, or Linux Zoom desktop client, you can use Zoom’s Security feature in your meeting controls to quickly set some options for a meeting you’ve started; these include locking the meeting, enabling a waiting room, disabling screensharing, and more.

For details, see In-meeting security options. Depending on the size of your meeting, it may be difficult to both run your session and moderate your participants.

One or more co-hosts can help with these responsibilities while you conduct your meeting. For details about what co-hosts can and cannot do, see Enabling and adding a co-host. Restricting chat to only the host allows the host to still be able to take questions from the audience without allowing attackers to spam offensive messages that are seen by all.

To restrict chat:. For more, see Controlling and disabling in-meeting chat. By default, the annotation feature is disabled for Zoom at IU meetings. Once enabled, anyone in your meetings, including your participants, can annotate the screen share. However, once a screen share has started, the host can disable the ability for attendees to add annotations.

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Knowledge Base Search. Log in. Options Help Chat with a consultant. Include archived documents. Prevent Zoombombing using Zoom privacy and security features On this page:. You shouldn’t record meetings that may involve critical data or FERPA protected information for example, advising sessions or individual discussions with students regarding their education records, including grades.

If you have a requirement to record a meeting that will involve FERPA or critical institutional information, consult with the appropriate Data Steward on storage and retention requirements.

For recommended methods for securing your Zoom meeting, see Secure publicly advertised Zoom meetings. If your meeting is part of a series, then you’ll need to schedule a new meeting for each session. You cannot change an existing meeting’s ID. When creating meeting passcodes, keep in mind that some videoconferencing equipment can only enter numbers.

If some participants might connect from videoconferencing hardware instead of a computer or mobile device, set a numerical passcode to ensure that they can connect without issue. Require participants to be logged into a Zoom account You can require all participants to be logged into their Zoom accounts before accessing your Zoom meeting room. To enable this setting: Log into Zoom. Click Meetings. If you clicked Upcoming Meetings , select the desired meeting.

Click Edit this Meeting. Check the box to the left of Only authenticated users can join. Click the drop-down and select Any authenticated Zoom user can join.

Click Save. Click the drop-down and select Only authenticated IU Zoom users can join. Turn off participant video upon entry You can configure your meeting room so that every participant’s video feed is disabled when first joining. To do this: Log into Zoom. Click the name of the desired meeting. Click Edit this meeting. Scroll to the “Video” section. To the right of “Participant”, click off. Mute participants upon entry You can configure your meeting room so that every participant’s audio feed is disabled when first joining.

Check Mute participants upon entry. If you are running a webinar, your participants won’t be able to unmute themselves.

Enable the waiting room When the waiting room is enabled, participants can’t join the meeting until you admit them.