Advanced Options : Here you can enable a Waiting Room for your meeting, along with other options. If you selected Google Calendar , your Georgetown Google Calendar will open automatically in your browser.

If the following screen is displayed, select your Georgetown account. To learn how to host a screen-sharing or video conference from within the Zoom. Depending on whether you wish to host a meeting immediately, or schedule a meeting for later go to one of the following sections:.

Click either the Start without video or Start with video button, depending on your needs. Select additional Meeting Options , including Require meeting password, if desired. Buy PDFelement right now! How to Schedule a Zoom Meeting.

Margarete Cotty. Free Try ClickMeeting. Margarete Cotty chief Editor. Other Popular Articles From Wondershare. Audio Options: choose whether to allow users to call in via Telephone Only or Computer audio or both. Require Meeting Password: You can select and input your meeting password here. Joining participants will be required to input this before joining your scheduled meeting. Advanced Options : Click on the arrow to view additional meeting options.

Enable join before host: Allow participants to join the meeting without you or before you join. The meeting will end after minutes for Basic free users if 3 or more people join the meeting. Mute Participants Upon Entry : If join before host is not enabled, this will mute all participants as they join the meeting. If not selected, a random unique meeting ID will be generated. The Schedule Meeting window will appear. Start by setting the time, date, duration, and name of the meeting. Also, be sure to take note of the Time Zone in the bottom-right corner of this section.

Be sure to require a meeting password for an additional layer of protection. Now for the video and audio settings. Finally, there are a few advanced options you can choose from that should make your video conference more secure. To make Zoom more secure , we recommend checking these settings:. You can also decide if you want to automatically record the meeting and even add an alternative host.

An alternative host has the same in-meeting permissions as the host. We select and review products independently. When you purchase through our links we may earn a commission. Learn more.

Zoom – Host a Meeting and Invite Participants | Office of Information Technology

NOTE: Choosing Other Calendars will allow you to copy and paste the scheduled meeting information such as date, time, and meeting URL into an email that you may send to invitees. Please note, there is no direct integration between Outlook and Zoom. If you change the details of a meeting in either one, you must update those same details in the other.

Any changed appointments or Zoom settings i. Add to calendar After you are done setting up your Scheduled meeting, Click the Schedule icon at the lower right-hand side of the window. Start: Select a date and time for your meeting. You can start your meeting at any time before the scheduled time.

Duration : Choose the approximate duration of the meeting. Note that this is only for scheduling purposes. The meeting will not end after this length of time. Time Zone: By default, zoom will use your computer’s time zone. Click on the drop down to select a different time zone. Recurring meeting: Choose if you would like a recurring meeting, i. Host Video : Choose if you would like the host video on or off when joining the meeting.

Even if you choose off, the host will have the option to start their video. Participant Video : Choose if you would like the participants’ videos on or off when joining the meeting. Even if you choose off, the participants will have the option to start their video. Audio Options: choose whether to allow users to call in via Telephone Only or Computer audio or both.

Require Meeting Password: You can select and input your meeting password here. Joining participants will be required to input this before joining your scheduled meeting. Advanced Options : Click on the arrow to view additional meeting options.

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How to Schedule a Zoom Meeting – This Article Contains:

 
To learn how to host a screen-sharing or video conference from within the application, follow the instructions below. *Note: If you have not yet. Start: Select a date and time for your meeting. You can start your meeting at any time before the scheduled time. Duration: Choose the approximate duration of. NOTE: The free version of Zoom limits meeting length to. 40 minutes if there are 3 or more participants. There is an annual subscription available for about.