In this article: Scheduling online meetings; Inviting Others to Join Your Scheduled Meeting; Inviting People to a Meeting in. To schedule a Zoom meeting, click the Meetings link and then the Schedule a New Meeting button to create a new meeting. Schedule a Meeting Enter the meeting.
 
 

Schedule a Zoom Meeting | Instructional and Information Technology Services (IITS) | CSUSM

 
Zoom automatically creates a calendar event for your Zoom meeting. Select the “Add a Zoom Meeting” icon in the ribbon again Configure options as needed, then select “Add Zoom Meeting” You can find more information about meeting options here. Zoom web conferencing can be used for office hours, live lectures, and recording microlectures.

How to schedule a zoom meeting online – how to schedule a zoom meeting online:. Set up a scheduled Zoom meeting

If you have scheduling privileges for someone else in your organization, you can select that person from the drop-down menu. The Alternative Hosts option also lets you add the email address for another licensed Zoom user who should also have full host access. If language interpretation is available, you can configure your settings here. To add an additional host from your organization, enter the email address of the other host in the “Alternative Hosts” section.

To allow participants to join before the host, enable “Join before host. Click Save to create the meeting. Now that the meeting is scheduled, the selected calendar service will open, allowing you to add the meeting to your calendar, add guests, and set up recurring meeting times if applicable.

If you want to view or edit the meeting, click the Meetings tab at the top, and then select the meeting. To send invitations without using your calendar, click Copy invitation , and then paste the copied content into an email, message, or post.

Method 2. If you’re signed in to Zoom, this displays the Meetings page. If you’re not signed in, follow the on-screen instructions to do so now.

Click the Schedule a Meeting button. It’s the blue button near the top-right corner of your meetings list. Enter a topic and description for your meeting. You can also type a description of the event into the “Description” field—it’s not optional, but it can be helpful. Enter the meeting’s time and date. Type the date into the field or click the calendar icon to use the visual calendar.

Select the time the meeting should begin from the drop-down menus. If you’re not using hour time, remember to select AM or PM as needed. Use the “Duration” drop-down menus to set how long the meeting will run. Choose the time zone in which the meeting’s start time applies. If the meeting will happen more than once, check the box next to “Recurring meeting” and choose your preferences. Customize the password. Passwords are enabled and created by default, but you can change the password to something else if you’d like.

If you don’t want to require a password, remove the checkmark from the “Passcode” box. If you have a free Zoom account, you are required to have a password for your meeting. To manage your password preferences, click the Settings tab in the left panel and adjust your preferences under the “Security” header.

Select a waiting room preference. If you’d like participants to wait in a virtual waiting room before you allow them to join the meeting, leave the “Waiting Room” option selected recommended. Choose additional meeting options. The remaining options vary depending on the type of account you have. Both are set to “off” by default, which means nobody’s camera will be enabled at first—people can enable their cameras later if they wish.

If you were asked to schedule the meeting for someone else, you can select the host from a drop-down menu. If your meeting requires registration, locate the “Registration” section and check the box next to “Required. Enable “Join Before Host” if you want to allow participants to join the meeting before you join or without your approval.

Click Save to schedule the meeting. This saves your preferences and displays the details of your meeting. You can find your meeting in the Meetings tab on the left side of Zoom.

To make changes, click the Edit this Meeting button at the bottom. To save the meeting to your calendar, click one of the calendar options e. Invite others to the meeting. You’ll see a very long web address next to “Invite Link” about halfway down the page. To share this link along with all the information required for joining, click the Copy Invitation link to the right of the link to open a pre-made invitation. To copy the invitation, click the Copy Meeting Invitation button at the bottom of the invitation text.

Then, paste it into an email, message, or post by right-clicking the typing area and selecting Paste. Method 3. Open the Zoom app on your Android, iPhone, or iPad. It’s a blue icon with a white video camera inside. You’ll usually find it on the home screen, in your app list, or by searching. Tap Schedule. It’s the blue icon with a white calendar inside. This opens the Schedule Meeting screen. Name the meeting. By default, the meeting’s name includes your own name followed by “Zoom Meeting.

This should be something that describes the meeting, such as Quarterly Reports or Poetry Reading. Set the meeting’s start and end time. Tap Starts to enter the meeting’s date and time. Tap Duration to set the meeting length. This determines the meeting’s end time. If the meeting is to happen more than once, tap Repeat and choose a repeat schedule. If not, leave None selected.

To add the meeting to your calendar immediately after creating it, tap Calendar and select your calendar app. Select a Personal ID option. This would allow you to apply any changes you make here to all meetings that use this ID. Set your security preferences.

In the security section, you can control the following: By default, a password is required to join the meeting. If your account permits doing so, you can toggle off the switch to disable a password.

You can also change the password if you’d like. If you’d like participants to wait in a virtual waiting room before you allow them to join the meeting, make sure the “Waiting Room” switch is in the On position. Select your initial video settings. Both switches are toggled off by default, which means nobody’s camera will be enabled at first. Both hosts and participants can still enable their cameras later if they’d like. If supported by your account type, you’ll see options for audio connections.

You can also manage which regions’ dial-in numbers to show in the invitation. Select advanced options. You may see additional options depending on your account type, such as: Allow Join Before Host: Toggle this option On or Off depending on whether you’d like to allow participants to enter the meeting before the host. Automatically Record Meeting: This option is disabled by default, but you can enable it if you’d like to record the entire meeting to your phone or tablet.

Alternative Hosts: If you’d like to designate someone else from your organization to host the meeting with you, you can select that person here. Tap Save to schedule your meeting. This creates a meeting with the selected preferences. You can find the meeting and make changes if you’d like in the Meetings tab at the bottom of Zoom.

If you chose the option to add the meeting to your calendar, your calendar’s New Event window will appear so you can complete the operation.

If your calendar opened up to a New Event screen, use your calendar’s controls to send invitations directly from the New Event window. You can also send invitations from the meeting in Zoom using these steps: Tap the Meetings tab at the bottom of Zoom.

Tap the meeting. This will open a form where you can fill out the meeting topic and description, as well as set the date and time. You’ll also have the option to schedule it as a recurring meeting. Edit all of the details and when you’re done, scroll to the bottom and click the Save button. On the next page, you have the option to add the meeting to your Google Calendar, Outlook Calendar, or Yahoo Calendar.

Or, you can copy the invitation link and share it with your guests. Open the Zoom desktop app on your computer and sign in, if you’re not already. On the Home tab , click the Schedule button. Choose your Video , Calendar , and Security settings. In the Advanced Options section, you can choose additional settings, like muting participants as soon as they enter the meeting. Click the blue Save button when you’re done.

Your scheduled meetings will appear on the right side of the Home tab. You can also view your scheduled meetings in the Meetings tab of the app.

Enter the meeting name and set the date and time. Tap Save in the top-right corner when you’re done. Zoom will automatically open an email to share your meeting invitation.

Enter in the email addresses of people you want to invite, then click the up arrow to send. Another way to share the meeting invitation is to go to the Meetings tab and select the meeting you’ve just scheduled. Topic: By default, Zoom will set the topic as [Your Name]’s Zoom Meeting, but you can change it to more accurately describe what will be discussed.

Is it a catchup between friends? A weekly progress meeting with your team? Choose something descriptive so that coordinating calendar reminders will let attendees know the general subject of the meeting at a glance. Click the box next to Recurring meeting for Zoom meetings that happen at a similar time and date every week.

Note that Zoom meetings are created in your time zone, and for anyone that adds the meeting to their calendar the time will automatically be adjusted to their time zone. Zoom notes that your Personal Meeting ID is a virtual meeting room that’s always resolved for you. It’s ideal for people you meet with regularly, once someone has a link to your Personal Meeting ID they can join any time the meeting is being used.

Passcode: This security setting helps to ensure that only intended guests can access your meeting. Zoom will automatically generate a passcode of random numbers or letters, but you can change it to something that’s easier to remember.

Waiting Room: Another security setting, this one requires the host to admit users one by one to the meeting. Video: Select on or off for the host and participants to determine whether or not their video feed will be turned on when joining. If you choose on, the host and participants can still choose to turn off their video feed, and vice versa. Advanced Options: Pretty self-explanatory, advanced options will vary depending on the type of Zoom account you have.

– Set up a scheduled Zoom meeting – Learning and Teaching: Teach HQ

 
 
To collect this information, first you need to require Registration, an option found in the My Meetings tab of the Zoom web app. Then, you can set up a form. To schedule a Zoom meeting, click the Meetings link and then the Schedule a New Meeting button to create a new meeting. Schedule a Meeting Enter the meeting. In “My Meetings”, click “Schedule a New Meeting” · At a minimum fill in the information for Topic, When, Duration. · If the.